Remove an unused vendor
Delete a vendor only when it has no existing bills or vendor payments.
- Who can do this
- Owners, or people with Delete vendors and View vendors
- Where
- Purchases, then Vendors
- You'll need
- A vendor without existing bills or vendor payments
On this page
You can delete a vendor that has no existing bills or vendor payments. Owners can do this. Other people need Delete vendors as well as View vendors to open the profile.
Delete the vendor
- Open Purchases, then Vendors.
- Select the vendor's name.
- Open More actions beside Edit.
- Select Delete Vendor.
- Confirm the deletion.
The vendor leaves the active list and you return to the vendor list. There is no restore action on these screens.
If deletion is blocked
QixCount blocks deletion when any existing bill or vendor payment refers to the vendor. This includes draft and paid bills; the restriction is broader than open balances alone. A zero balance does not make the vendor eligible for deletion.
The edit form's deletion message refers to open bills, but the final deletion check also includes other existing bills and payments. If you need to stop using a vendor that has history, clear Active Vendor on its edit form and select Save Changes. This keeps the history; do not remove transaction history to make deletion available.
Next, review the vendor's bills and payments, or add another vendor.