Add or edit a bank or credit card account

Create an account for transactions you enter manually or import from a file. This does not connect to your bank. Use the Plaid connection task for a bank feed.

Add an account

1. Open Banking, then Bank accounts.
2. Select Add Account.
3. Enter Account Name, up to 100 characters.
4. Select Account Type: Checking, Savings, Credit Card, Line of Credit, Money Market, or Other.
5. Enter optional Bank Name, Account Number, Routing Number, and Description.
6. Keep Currency at USD - US Dollar for this guide.
7. Enter Opening Balance. The form uses a negative number for a credit card balance owed.
8. Enter As of Date.
9. Select Link to GL Account.
10. Select Create Account.

Edit or deactivate an account

1. Open the account from Bank accounts.
2. Select the pencil in Account Details.
3. Change the account details or clear Account is Active to deactivate it.
4. Select Save Changes.

The opening balance and its date are read-only after creation. Inactive accounts disappear from the active-account choices in transaction forms.

What happens next

You land on the account detail page. The opening balance initializes its banking balance; saving the account does not post a journal entry. Next, add a transaction or import a statement file.

Delete Account appears when the account has no transactions. It needs Delete bank transactions and can't be undone. An account with transactions cannot be deleted; deactivate it instead.

Who can do this and what you need

Owners have access. Staff need View reconciliations to open accounts, Create bank accounts/transactions to add one, and Edit bank transactions to edit one. The linked general ledger account must already exist; the form lists active asset and liability accounts.