Use account activity
Inspect posted account lines, opening and closing balances, filters and complete exports.
- Who can do this
- Owners, or people with View financial reports
- Where
- Reports
On this page
Open account activity
- Open Reports.
- Select Account activity.
- Search for an account by name or code if needed.
- Select the account.
The account picker shows accounts with posted history. A direct visit starts at the current fiscal year's beginning and ends today. Selecting a report amount instead carries that figure's accounts, dates and filters.
From a Nonprofit statement, selecting an account name carries the same account activity address as its row’s Total amount, including dates, coding filters and the return link. On financial position it uses the single amount; on fund trial balance it uses the debit or credit drill. You need View financial reports for these links.
Read the balances
The summary shows Balance at start, Increases, Decreases and Balance at end. Each line shows its date, source type, number, contact, memo, amount and running balance. Contacts come from the line or, when absent there, its source document.
An activity view counts posted movement in the period and excludes closing entries. A balance view includes earlier history in its opening balance and includes closing entries. The matching-total message checks the period movement or balance appropriate to the figure you opened. Cash-flow links can add cash-linked filters; read the chips before comparing amounts.
Narrow the list
Change From, To, Type or Contact. Find searches numbers and memos. Group by offers None, Month, Contact and Account. Changes apply automatically; without JavaScript, select Apply filters.
If there are more than 50 eligible contacts, Search contacts and Find contacts help locate another one. Remove a filter with its chip's × control. Filtering can cause the total to differ from the original report figure.
Month grouping shows counts, debits, credits and balances. Select a month to open its lines. Long lists load 100 lines at a time; Load 100 more continues the list. Totals and counts include every matching line.
Continue from a line
Select a document number to open its record, or preview the transaction on a larger screen. Locked numbers name the missing permission. A deleted source can open its journal entry instead and carries a Deleted tag.
Export offers CSV and Excel for every matching line, beyond the loaded page. An empty result shows the dates and offers Show this year. Use the back link to return to the report you came from.
From Nonprofit changes and spending
With Compare on, financial position, activities and functional expenses offer Explain. Its reasons group changes by donor, grantor or vendor within the statement's coding filters. Grant receipts and recognitions use their award's grantor. A reason's linked prior or current amount opens that contact's lines for its own dates.
Restriction movement links contributions and releases for the row's restriction, fund, class and period, keeping the selected program and grant filters. Grant budget and actuals links Spent for the line's account, fund, program and spending dates. The total Spent amount opens the award's expense lines for the report dates. Spending outside these lines stays plain. Liquidity amounts stay plain because the worksheet is a reviewed snapshot.
Explain needs View Nonprofit reports or View financial reports in a Nonprofit business. Opening account activity still needs View financial reports.