# Documents on a vendor, and one place for the tax ID

Keep a W-9, certificate of insurance, contract or license on a vendor, and enter the vendor's tax ID in one place.

Canonical: https://demo.qixcount.com/help/whats-new/2026-11-12-vendor-documents

A vendor's page has a new **Documents** tab.

- Keep the paperwork with the vendor. Add a W-9, certificate of insurance, contract, license or permit, or another file. Files can be PDF, JPG or PNG, up to 10 MB.
- See what has expired. Each document shows its status, and the **Paperwork** card lists the W-9 and anything expired or expiring within 90 days.
- Replace without losing the old file. A replaced document moves to **History** on the vendor.
- Find bill files in one place. Files attached to the vendor's bills are listed on the same tab, with a link to each bill.
- A W-9 is protected. Only owners and people with *Edit vendors* can open it. A vendor with a W-9 cannot be deleted; make the vendor inactive instead.

See [keep documents on a vendor](https://demo.qixcount.com/help/bills-and-vendors/keep-vendor-documents).

## One place for the tax ID

The vendor's edit form is now the only place to enter a tax ID. The 1099 forms use the number saved there. The 1099 information page shows the number masked and no longer has a field for it.

What to do: if a vendor's 1099 information page shows a warning that an earlier number differs from the vendor's, check which is right and save the tax ID on the vendor. See [set up a vendor for 1099 forms](https://demo.qixcount.com/help/taxes/set-up-vendors-for-1099).