# Inspect an account's general ledger

Choose one account and review its posted entries, opening balance and closing balance.

Canonical: https://demo.qixcount.com/help/reports/general-ledger

Who can do this: Owners, or people with *View financial reports*

Where: Reports, then General ledger

The general ledger shows posted accounting entries for one account. Use it to trace an amount on another report. You need **View financial reports** permission, or owner access.

## Choose the account and dates

1. In General, open **Reports**. In Nonprofit, use **Other reports** under **Nonprofit**, **Reports**, or the shared **Reports** group when shown.
2. Select **General ledger**.
3. Select **Account**.
4. Enter **From Date** if you want a starting date.
5. Enter **To Date** if you want an ending date.
6. Select **Generate**.

In General, the account list contains active accounts and inactive accounts with posted entries. Nonprofit lists active accounts. With both dates empty, the report includes all posted entries for the selected account. With dates entered, entries on both boundary dates are included.

![General ledger account selector, date range, balances and posted entries](https://demo.qixcount.com/images/help/reports-general-ledger.webp)

## Read the activity

| Label | Meaning |
| --- | --- |
| **Opening Balance** | Balance before the starting date; zero when there is no starting date. |
| **Total Debits** | Debits in the displayed date range. |
| **Total Credits** | Credits in the displayed date range. |
| **Net Activity** | Displayed debits minus displayed credits. |
| **Closing Balance** | Opening balance adjusted by the displayed entries. |
| **Balance** | Running balance after each entry. |

For asset and expense accounts, debits increase the running balance. For liability, equity and revenue accounts, credits increase it. This means **Net Activity** can have the opposite sign from the change in the running balance for those credit-based accounts.

Entries appear in date order, oldest first. Select an **Entry #** link to inspect its journal entry, or **View Account** for account details.

## What happens next

Select **Analyze** for Qix's explanation of the account and applied date range. **Ask Qix** opens the chat. Once you select an account, print and export controls appear; see [Export and print reports](https://demo.qixcount.com/help/reports/export-and-print-reports).

## Good to know

Opening an account or journal entry from the report also requires permission to view that record.