# Review unpaid vendor bills with AP aging

Group outstanding bill balances by vendor and due date, with the report's date limitations explained.

Canonical: https://demo.qixcount.com/help/reports/ap-aging

Who can do this: Owners, or people with *View financial reports*

Where: Reports, then AP aging

Accounts payable (AP) aging groups unpaid bill balances by vendor and due date. You need **View financial reports** permission, or owner access.

## Set the scope

1. In General, open **Reports**. In Nonprofit, use **Other reports** under **Nonprofit**, **Reports**, or the shared **Reports** group when shown.
2. Select **AP aging**.
3. Select **Vendor**, or leave **All Vendors** selected.
4. Enter **As of Date**.
5. Select **Update**.

The report includes bills with a positive balance whose current status is pending, partial or overdue. Draft, paid and void bills are excluded. The vendor selector lists active vendors.

![AP aging vendor filter, aging buckets and outstanding bill detail](https://demo.qixcount.com/images/help/reports-ap-aging.webp)

## Read the balances

| Column | Meaning relative to the selected date |
| --- | --- |
| **Current** | Due on or after that date. |
| **1-30** | Due 1–30 days earlier. |
| **31-60** | Due 31–60 days earlier. |
| **61-90** | Due 61–90 days earlier. |
| **90+** | Due more than 90 days earlier. |
| **Total** | Remaining bill balances across the buckets. |

**Total Payables** adds the included balances. **Overdue** adds all overdue buckets. **Severely Overdue** adds balances more than 60 days past due. Select a vendor summary row to hide or show its bill detail. Select a bill number to inspect the bill; opening it requires permission to view bills.

## Understand the date and control limits

The selected date changes the aging buckets, but the report uses current bill balances and statuses. It does not reconstruct historical unpaid amounts or exclude bills created after that date. A bill paid since an earlier date is absent today.

Use the due date and aging bucket to assess whether a bill is overdue. Select the printer icon to print the report.

## What happens next

Select **Analyze** to request Qix's explanation; analysis is unavailable when no outstanding payables match. A report does not pay bills. To inspect the account entries behind the payable balance, use the [general ledger](https://demo.qixcount.com/help/reports/general-ledger). With no included bills, the page displays **No Outstanding Payables**.