# Let Qix remember notes

Keep short notes about how your business works and how you like answers, and review or forget them later.

Canonical: https://demo.qixcount.com/help/qix-ai/notes-qix-keeps

Who can do this: Everyone using Qix; owners approve facts that staff suggest and can forget any note

Where: Settings, then Qix AI

## Keep a note

1. Tell Qix something lasting, such as which account pays your rent or what you'd like to be called.
2. When Qix shows a card with checkboxes, untick anything you don't want kept.
3. To reword a note or change who it's for, select **Edit**, change the words, and choose **Whole business** or **Just me**. Select **Cancel** to go back.
4. Select the button that saves them, such as Remember 2 notes. Select **Not now** to keep nothing, or **Don’t ask about this** to stop Qix offering the same note on this device.

A fact about how the business works is used in everyone's answers. When a staff member suggests one, it waits for an owner to approve it. A preference belongs to the person who saved it and only changes wording; owners can see it.

Qix doesn't keep amounts, tax IDs, card or bank numbers, passwords or health details. Amounts always come from your books. A note can't change figures, permissions, approvals or what Qix may show. When an answer relies on a note, Qix says so at the end, with a **Manage notes** button.

## Review or forget notes

> [!WARNING]
> Forgetting a note can't be undone.

1. In the chat window, open **Discussions**, then **Notes Qix keeps**, to see the business facts and your own notes.
2. Select **Forget** beside one of your notes to remove it.

## Manage every note (owners)

1. Open **Settings**, then **Qix AI**, and go to **What Qix remembers**. When staff have suggested facts, Settings shows how many are waiting.
2. Under **Waiting for you**, select **Approve** or **Reject** for each suggested fact.
3. To change a saved fact or your own preference, select **Edit**, change the words and select **Save note**. Another person's preference can only be forgotten.
4. Select **Forget** to remove one note, or **Forget all notes** to remove every note for everyone.

A business can keep up to 50 notes. When an owner saves the same fact a staff member suggested, it's approved.