# Create and manage programs

Add programs for financial coding, edit their details, and retain history when archiving.

Canonical: https://demo.qixcount.com/help/nonprofit/programs

Who can do this: Owners, or people with *Manage and reactivate programs*

Where: Nonprofit, then Programs

You'll need: An accessible active or trial Nonprofit subscription

## Add a program

1. Under **Nonprofit**, select **Programs**.
2. Select **Create program** to open the side panel.
3. Enter a unique **Code**, up to 20 characters.
4. Enter **Name**, up to 255 characters.
5. Enter **Description** if needed, up to 2,000 characters.
6. Select **Save program** to return to the list.

## Who can do this and what you need

Programs identify activities in a Nonprofit transaction's financial coding. They are separate from funds, grants, restrictions, and expense functions. See the [coding glossary](https://demo.qixcount.com/help/getting-started/glossary#nonprofit-coding).

You need **Manage and reactivate programs** permission to open this area and make changes. Program setup is available before account mappings are approved.

The standalone creation form has the same fields:

![Program fields for code, name, and description](https://demo.qixcount.com/images/help/nonprofit-program.webp)

## Find or update a program

Search by code or name. **Status** starts with **Active**; select **Archived** or **All** to find other programs. On a phone, select **Filters** to reach these choices.

With **View Nonprofit reports**, the list shows **Spent this year**, including all three expense functions, and program names link to activity statements.
Without that permission, spending is hidden. Managing programs alone does not reveal spending. Grant counts need **View grants**.

Select **Edit** in the row menu to open the details panel. Select **Save program** after changing the fields. Select **Archive** in that menu to retire a program, or **Reactivate** to use it again.

## What happens next

Creating or editing a program posts no financial transaction. Choose it when entering the relevant record's financial coding. Leaving the program blank is different from selecting one.

Archiving keeps the record and posted history. Reactivate an archived program before posting new activity or settling an outstanding document coded to it.

Next, [review financial coding](https://demo.qixcount.com/help/nonprofit/fund-coding-on-transactions) or [record a cash gift](https://demo.qixcount.com/help/nonprofit/record-a-cash-gift).