# Find invoices and understand their status

Filter invoices and understand drafts, posted invoices, payments and voids.

Canonical: https://demo.qixcount.com/help/invoicing/invoices-overview

Who can do this: Owners, or people with *View invoices*

Where: Sales, then Invoices

Use **Invoices** under **Sales** to follow what you have billed and what remains unpaid. Owners have access; other users need *View invoices*. Creating, changing, sending and voiding invoices require separate permissions.

## Find an invoice

1. Open **Invoices**.
2. Enter an invoice number or customer name in **Search**.
3. Choose **Status** or **Customer** if needed.
4. Set **From** and **To** to filter invoice dates.
5. Select **Filter**.
6. Select an invoice number to open its details.

![Invoice list with status filters and balance columns](https://demo.qixcount.com/images/help/invoices-list.webp)

The list shows 20 invoices per page. **Project** appears when projects are enabled. Header totals cover the business rather than only the filtered results. If nothing matches, select **Clear Filters**.

## Understand the statuses

| Status | Meaning |
| --- | --- |
| Draft | Saved for review; financial lines can be edited and the invoice can be deleted. |
| Sent | Marked sent and posted to the ledger. This label alone does not confirm an email was sent. |
| Viewed | A stored status supported by the list. Opening the public invoice does not currently set it. |
| Partial | A payment has been applied and a positive balance remains. |
| Paid | The invoice balance has been covered. |
| Overdue | An unpaid invoice marked overdue. Past-due warnings can also appear on other unpaid statuses. |
| Void | Canceled through the void action; a posted invoice has a reversing ledger entry. |

On the detail page, **Payment History** links to applied payments. **Timeline** shows recorded creation, sending, payment and void dates when available. A status filter matches the saved status, so the **Overdue** filter need not match every due-date warning.

Next, [create an invoice](https://demo.qixcount.com/help/invoicing/create-an-invoice), [send an invoice](https://demo.qixcount.com/help/invoicing/send-an-invoice), or [record a payment](https://demo.qixcount.com/help/invoicing/record-a-payment).