# Create and review batch invoices

Create several invoice drafts, follow progress, and download selected PDFs.

Canonical: https://demo.qixcount.com/help/invoicing/batch-invoices

Who can do this: Owners, or people with *Create invoices* and *View invoices*; posting the batch needs *Send invoices*

Where: Sales, then Invoices

You'll need: Customers and invoice lines; each invoice needs a due date on or after its invoice date

Create several invoices in one form when each customer needs their own invoice. Owners have access.

## Create the batch

1. Open **Invoices**.
2. Select **Batch Create**.
3. Select a **Customer** for each row.
4. Enter **Invoice Date** for each row.
5. Enter **Due Date**, on or after that row's invoice date.
6. Choose **Project** if it appears and is required.
7. In the row's items, enter each **Description**, **Qty** and **Unit Price**.
8. Select **Add 5 Rows** if you need more customer rows.
9. Select **Save Drafts** to create drafts for review.

![Batch invoice form with separate customer rows and item details](https://demo.qixcount.com/images/help/batch-invoice-form.webp)

Every row needs at least one item. Quantities must be at least 0.01; prices cannot be negative. Line discount percentages must be between 0 and 100. A row's **Memo** becomes its invoice notes.

**Save & Send** creates the invoices and requests posting for eligible drafts. It does not email customers. Check each resulting invoice before [sending its email](https://demo.qixcount.com/help/invoicing/send-an-invoice).

## Check the results

On **Invoices**, select **Batch History**, filter by **Status**, **From** or **To**, then select **View** for a run. Batch states are queued, running, completed, completed with errors, and failed. The progress page lists each row's status and message.

A completed creation run is not proof every invoice posted. A later posting failure can appear on a row after the run totals were calculated. Inspect each invoice's status, especially when a period is closed or locked. Correct only failed work to avoid duplicate invoices.

## Use selected invoices

On **Invoices**, select the rows and choose **Send Selected** to request posting of sendable drafts; other records are skipped. Select **Download PDFs** to download a ZIP file containing the selected invoice PDFs.

Next, [review invoice statuses](https://demo.qixcount.com/help/invoicing/invoices-overview) or [send an invoice email](https://demo.qixcount.com/help/invoicing/send-an-invoice).

## Good to know

Staff need *Create invoices* to create batches and *View invoices* to preview, track history and download PDFs. Customer search needs *View customers*. **Send Selected** requires *Send invoices*.