# Find and manage vendors

Find vendors, review their balances, and understand active and approval statuses.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/vendors-overview

Who can do this: Owners, or people with *View vendors*

Where: Purchases, then Vendors

Vendors are the people and businesses you buy from. Open **Purchases**, then **Vendors** to find their records. Owners and people with *View vendors* can use this page. Adding, editing, and deleting require separate permissions.

## Find a vendor

1. Enter a name, company name, email address, or phone number in **Search**.
2. Choose **Status**, **1099 Tracking**, or **Payment Terms** filters as needed.
3. Select **Filter**.
4. Select the vendor's name to open the profile.

![Vendor list with search, filters, and balances](https://demo.qixcount.com/images/help/vendors-list.webp)

The summary cards show business-wide totals. They do not change with the list filters. The list shows 25 vendors per page.

## Understand vendor availability

| State | What it means |
| --- | --- |
| Active | The vendor is marked active. Bill and payment selection also requires approval. |
| Inactive | The vendor is excluded from the active vendor choices. |
| Pending approval | The new vendor needs approval before appearing in bill and payment searches. |
| Rejected | The approval request was rejected and the vendor is inactive. |

If no records match, clear the filters before adding another vendor.

Next, [add or edit a vendor](https://demo.qixcount.com/help/bills-and-vendors/add-or-edit-a-vendor), or [review a vendor's history](https://demo.qixcount.com/help/bills-and-vendors/vendor-page-and-history).