# Turn an inbox item into a bill

Review extracted vendor document details and save one linked draft bill.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/turn-an-upload-into-a-bill

Who can do this: Owners, or people with *Create bills* and *View bills* and *View vendors*

Where: Purchases, then Bill inbox

You'll need: A completed, unlinked extraction and an active, approved vendor

A completed extraction can fill in a new bill. You still choose the vendor and accounts, check the amounts, and save it. Owners have access.

## Review and save the bill

1. Open **Purchases**, then **Bill inbox**, and select the filename.
2. Select **Review bill**.
3. Check **Vendor** against the original document.
4. Check **Vendor Invoice #**, **Bill Date**, and **Due Date**.
5. Review every **Description**, **Qty**, **Price**, and **Account**.
6. Compare **Tax**, **Discount**, and **Total** with the source.
7. Select **Create Bill**.

![Bill form beside the source document and extracted values](https://demo.qixcount.com/images/help/bill-from-upload.webp)

A missing due date defaults to 30 days from today. A missing quantity defaults to one. When a line has an amount but no unit price, the form derives a price from the amount and quantity. Verify these defaults before saving.

For Nonprofit, review each line's financial coding. An uploaded document does not supply your accounting choices.

## What happens next

QixCount saves a draft bill and marks the inbox item linked. It does not post the bill or record a payment. If the item was already used, QixCount opens the existing bill rather than creating another.

The vendor's invoice reference cannot be reused for the same vendor when creating a bill, including references on deleted bills. If a duplicate reference is reported, open the existing record or contact support.

The upload drawer on a bill form opens its review in another tab so the current form stays available.

Next, [approve the draft bill](https://demo.qixcount.com/help/bills-and-vendors/approve-a-bill).

## Good to know

Staff need *Create bills* to save the bill, *View bills* to open the inbox document, and *View vendors* to search vendors.