# Review AP aging before paying vendors

Review outstanding vendor bills by due-date age and open the bills behind each total.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/review-ap-aging

Who can do this: Owners, or people with *View financial reports*

Where: Reports, then AP aging

Accounts payable (AP) aging groups vendor balances by how far their due dates have passed. Use it to inspect open bills before recording payments.

Owners and people with *View financial reports* can open the report.

## Review the report

1. Open **Reports**, then **AP aging**.
2. Choose **Vendor** if you want one vendor.
3. Enter **As of Date**.
4. Select **Update**.
5. Expand a vendor row to inspect its bills.
6. Select a bill number to review the source record.

![AP aging report with vendor balances and aging buckets](https://demo.qixcount.com/images/help/ap-aging-report.webp)

| Bucket | Due-date age compared with the selected date |
| --- | --- |
| Current | Due on or after the selected date. |
| 1-30 Days | 1 to 30 days past due. |
| 31-60 Days | 31 to 60 days past due. |
| 61-90 Days | 61 to 90 days past due. |
| 90+ Days | More than 90 days past due. |

The report includes bills currently saved as Pending, Partial, or Overdue with a positive balance. Draft, Paid, and Void bills are excluded.

## Understand the date limitation

**As of Date** changes how today's stored open balances are aged. It does not reconstruct historical balances or exclude bills created after that date. A bill paid today will be absent even if it was unpaid on a past selected date. Use this report for reviewing current open items; contact your accountant when you need historical payable balances.

The days-overdue label appears only after the due date. Future-due bills contribute zero days to the weighted overdue-day average.

The **Show** options and **Export** links currently do not change the report results or produce a separate export. Use the verified vendor and date controls above. If there are no outstanding results, clear the vendor filter and check whether the bills are drafts, paid, or void.

Before paying, open the individual bill and check its balance and payment history. Select **Make Payment** from the report to start a vendor payment, or continue to [record a bill payment](https://demo.qixcount.com/help/bills-and-vendors/record-a-bill-payment).

## Good to know

If reports are hidden, ask someone with settings access to review **Settings**, **Features**, and **Reports**. Viewing a linked bill or recording a payment requires the corresponding bill or payment permission.