# Record a bill payment

Record money paid to a vendor and apply it to one or more open bills.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/record-a-bill-payment

Who can do this: Owners, or people with *Create payments to vendors* and *View vendors* and *View payments to vendors*

Where: Purchases, then Payments made

You'll need: An active, approved vendor, an eligible bill with a balance, and an active payment account

Record a payment after paying a vendor outside QixCount. Saving this form records the payment in your books; it does not move money through a bank.

Owners can record payments.

## Record and apply the payment

1. Open **Purchases**, then **Payments made**.
2. Select **Record Payment**.
3. Select **Vendor**.
4. Enter **Payment Date**.
5. Enter **Amount**.
6. Choose **Payment Method**.
7. Select **Pay From**.
8. Enter **Check # / Reference** if needed.
9. Enter **Apply Amount** for the bills you paid.
10. Review **Payment Summary**.
11. Select **Record Payment**.

![Vendor payment form with bill allocations and summary](https://demo.qixcount.com/images/help/bill-payment-create.webp)

The amount must be at least $0.01. You cannot apply more than a bill's balance or more than the payment's remaining amount. To record a partial payment, apply less than the bill's balance. **Auto-Apply** fills bills in their displayed due-date order, using the payment amount available.

In General, the payment must be fully applied to bills. In Nonprofit, an unapplied remainder is allowed and uses the selected financial coding. Applied Nonprofit amounts inherit the source bill's coding.

Use **Upload vendor invoice(s)** for supporting PDFs, JPGs, JPEGs, PNGs, or WebP files up to 10 MB each. These files do not run extraction.

## What happens next

Without a required workflow, the payment posts immediately, reducing accounts payable and the selected cash or bank account. If approval is required, QixCount opens the approval request and posts after approval. The bill's balance doesn't change until then. While the payment waits, it holds that amount, and the bill can't be selected for another payment.

A closed or locked period, or backdating limit, can block posting. If no payment methods appear, ask someone with settings access to configure them.

Next, [review payments made](https://demo.qixcount.com/help/bills-and-vendors/payments-made) or [correct a payment](https://demo.qixcount.com/help/bills-and-vendors/delete-or-void-a-bill-payment).

## Good to know

Other people need *Create payments to vendors*, *View vendors* for vendor search, and *View payments to vendors* to load the vendor's open bills.