# Enter a bill

Create a draft vendor bill with dates, expense lines, tax, discount, and supporting files.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/enter-a-bill

Who can do this: Owners, or people with *View bills* and *Create bills* and *View vendors*

Where: Purchases, then Bills

You'll need: An active, approved vendor and bill lines; a project if project assignment is required

Enter a bill when you want to record an amount owed to a vendor. Saving creates a draft. Approval is a separate step before the bill posts to the general ledger, the record used for your accounts.

## Create the draft

1. Open **Purchases**, then **Bills**.
2. Select **New Bill**.
3. Select **Vendor**.
4. Enter the vendor's reference in **Vendor Invoice #** if available.
5. Enter **Bill Date**.
6. Enter **Due Date**, on or after the bill date.
7. Enter each line's **Description**, **Qty**, and **Price**.
8. Select the line's **Account**.
9. Select **Add Line** for additional lines.
10. Enter **Tax** and **Discount** amounts from the vendor document when applicable.
11. Review **Total**.
12. Select **Create Bill**.

![New bill with vendor, dates, and expense lines](https://demo.qixcount.com/images/help/bill-create.webp)

Quantity must be at least 0.01. Price, tax, and discount cannot be negative. The total equals the line subtotal, plus tax, minus discount. Approval requires a total greater than zero.

Check the due date yourself. The initial date is 30 days from today; changing the vendor does not calculate a new date from saved payment terms.

If project tracking is enabled, **Project** appears. Your settings may require one. Nonprofit also shows line-level financial coding; review it before approval.

## Add supporting information

Use **Billing Address**, **Payment Terms**, and **Notes** for additional details. Under **Attachments**, you can add PDFs, JPGs, JPEGs, PNGs, or WebP files up to 10 MB each. Attachments added here are saved files; they do not run extraction.

## What happens next

You return to the bill list with a draft. A duplicate vendor invoice reference for the same vendor is blocked when you create the bill.

Next, [approve the bill](https://demo.qixcount.com/help/bills-and-vendors/approve-a-bill). For a scanned document, [upload and review a bill](https://demo.qixcount.com/help/bills-and-vendors/upload-and-review-a-bill).

## Who can do this and what you need

Owners can create bills. Staff need *View bills* to open the list and saved bills, *Create bills* to create the draft, and *View vendors* for the vendor search. The vendor must be active and approved. [Add the vendor first](https://demo.qixcount.com/help/bills-and-vendors/add-or-edit-a-vendor) if needed.