# Create and review bulk payments

Group open bills into one batch with a separate recorded payment for each vendor.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/bulk-payments

Who can do this: Owners, or people with *View payments to vendors* and *Create payments to vendors*

Where: Purchases, then Bulk payments

You'll need: Batch processing turned on in Features; eligible unpaid bills and an active payment account; an owner to process the batch

Bulk payments record several vendors' bill payments in one batch. They do not send money from a bank.

## Create a batch

1. Open **Purchases**, then **Bulk payments**.
2. Select **Create Bulk Payment**.
3. Enter **Payment Date**.
4. Choose **Payment Method**.
5. Select **Pay From**.
6. Expand a vendor and select the bills to include.
7. Review the selected vendor count, bill count, and **Total Payment**.
8. Select **Create Batch Payment**.

![Bulk payment bill selection and batch total](https://demo.qixcount.com/images/help/bulk-payment-create.webp)

**Filters** offers **Due By**, **Vendor**, **Min Amount**, and **Overdue Only**. Eligible bills are approved, have an open balance, have no payment waiting for approval, and belong to active approved vendors. **Select All** and **Overdue** help select bills. Changing filters reloads the page, so review the selection again.

QixCount creates one payment per vendor. Selecting the check method assigns check numbers to those payment records; it does not fill their reference field or add them to the separate check print queue.

## Understand batch statuses

| Status | Meaning |
| --- | --- |
| Draft | Not processed yet. |
| Pending Approval | Waiting for an approval workflow. |
| Approved | Eligible for processing. |
| Processing | Processing has started. |
| Completed | Payments have been posted. |
| Failed | The batch is marked failed. |
| Void | The batch has been voided. |

Without required approval, creation completes and posts the batch immediately. With required approval, bill balances don't change until the payments are approved.

> [!NOTE]
> Use individual [bill payments](https://demo.qixcount.com/help/bills-and-vendors/record-a-bill-payment) when payment approval is required. Batch approval does not reliably complete processing. If you already have a batch waiting for approval, contact support and review its payments and allocations before entering any replacement.

Select a batch number to inspect its payments. **Process Batch** is offered for draft or approved batches. It posts payments that do not yet have a journal entry. Closed periods and backdating settings can block posting.

## Void a batch

Open **Purchases**, then **Bulk payments**, select the batch number, then select **Void Batch** and confirm to reverse its payments and restore allocated bill balances. Draft, pending approval, approved, and completed batches can be voided. This changes the books; it does not reverse an external payment.

Next, [review payments made](https://demo.qixcount.com/help/bills-and-vendors/payments-made).

## Good to know

Each selected bill is paid for its full remaining balance; use [record a bill payment](https://demo.qixcount.com/help/bills-and-vendors/record-a-bill-payment) for partial amounts.

Owners can use this workflow. Staff need *View payments to vendors* to review batches, *Create payments to vendors* to create them, and *Delete payments made* to void them. Only owners can process a batch, because that permission can't be assigned to staff. If **Bulk payments** is missing, ask someone with settings access to review **Settings**, **Features**, and **Batch processing**.