# Use the bill inbox

Track uploaded vendor documents from extraction through review and linking to a bill.

Canonical: https://demo.qixcount.com/help/bills-and-vendors/bill-inbox-overview

Who can do this: Owners, or people with *View bills*; uploading and retrying need *Create bills*

Where: Purchases, then Bill inbox

The bill inbox holds uploaded vendor documents while Qix reads them for review. Uploading a document does not create or post a bill.

Open **Purchases**, then **Bill inbox**. The page title is **Upload Bills**. Owners and people with *View bills* can see documents. Uploading and retrying extraction require *Create bills*.

![Bill inbox with uploaded files and extraction statuses](https://demo.qixcount.com/images/help/bill-inbox.webp)

## Understand the document status

| Status in the list | What it means |
| --- | --- |
| Queued | The file is waiting to be read. |
| Processing | Extraction is running. |
| Extracted | Extraction produced information ready for review. |
| Needs review | Extraction needs closer checking, such as a missing vendor or lower confidence. |
| Linked | The upload has been used for a saved bill. |
| Failed | Extraction did not finish successfully. Open the document for its message and retry option. |

Use **All Statuses** to narrow the document list. Select the filename to inspect the result, **Download** for the original, or **Review Bill** when that action appears. A linked item has **View Bill** instead.

The same file uploaded again reuses its existing inbox result. An upload linked to a bill cannot create another bill from that same inbox item.

Next, [upload and review a bill](https://demo.qixcount.com/help/bills-and-vendors/upload-and-review-a-bill), then [turn the upload into a bill](https://demo.qixcount.com/help/bills-and-vendors/turn-an-upload-into-a-bill).