# Apply a bank line to invoices or bills

Record invoice or bill payments from a bank line and split the remainder across categories.

Canonical: https://demo.qixcount.com/help/banking/match-and-split

Who can do this: Owners, or staff with *View reconciliations*, *Edit bank transactions* and the payment permission described below

Where: Banking, then Bank transactions

You'll need: An open same-currency invoice or approved bill, and a bank account linked to a ledger account

## Apply money and split the remainder

1. Open the bank line's panel and select **Split**.
2. Select **Add an invoice** for a deposit, or **Add a bill** for a withdrawal.
3. Search by number or contact and select the document. Results show its due date and balance.
4. Check the amount. It starts at the smaller of the balance due and the money remaining on the bank line.
5. Use **Add line** for the remainder and choose its categories, amounts and optional memos. Remove unused lines.
6. Check that Remaining reads $0.00, then select **Post split**.

For example, apply $450.00 of a $500.00 deposit to an invoice and put $50.00 in a late-fee category. A document split can have 1 to 20 lines. If documents cover the full amount, no category line is needed.

Staff need *Record payments received* for invoices or *Create payments to vendors* for bills. These buttons appear only with the relevant permission. Documents must be open and use the bank account's currency. Each document appears once, with a positive amount no larger than its balance. Payments need an approved customer or an active approved vendor, and an active linked ledger account. Bills must be approved; a payment needing approval must be recorded from the bill instead.

## What posting records

This records real payments and reduces document balances. One payment per customer or vendor contains the document applications. It uses the bank date, linked bank ledger account and reference. The usual customer receipt is prepared for delivery when payment receipts are enabled and the customer has an email address. The remainder posts separately with the split's memos and signed amounts. In Nonprofit, documents keep their own coding; category lines use their own fund coding. Posting needs approved account mappings, an active Operating fund and an active or trial Nonprofit subscription.

Balanced drafts save automatically. Posting checks current balances again. A saved draft can also be posted in bulk. Document splits cannot be saved as rules or copied with **Use that split**. The phone displays their lines; add and post them on the web.

## Correct a posted line

**Change split** changes only the category remainder. Keep the invoice or bill and its amount unchanged. To change those, undo the bank line and record replacement entries as described below.

Use Undo from the bank line to reverse its remainder and undo all payments it created. Document balances reopen. A payment created here cannot be deleted or voided separately. Reconciled lines or payments and closed periods block Undo.

Undo retains the line in Excluded; that same line cannot be posted again. Record corrected payments from [Payments received](https://demo.qixcount.com/help/invoicing/record-a-payment) or [Payments made](https://demo.qixcount.com/help/bills-and-vendors/record-a-bill-payment), then [create a journal entry](https://demo.qixcount.com/help/accounts-and-journals/create-a-journal-entry) for the category remainder. Keep the reversed bank line as history.