# Reverse a journal entry

Correct a posted manual journal with a separate entry that swaps its debits and credits.

Canonical: https://demo.qixcount.com/help/accounts-and-journals/reverse-a-journal-entry

Who can do this: Owners, or people with *Reverse posted entries* and *View journal entries*

Where: Books, then Journal entries

You'll need: Advanced accounting turned on in Features; a posted original that has not already been reversed

A reversal leaves the original journal in place and posts a separate entry with every debit and credit swapped.

## Reverse a posted manual journal

> [!WARNING]
> Reversing posts another entry that affects the books. The screen does not let you reverse a reversal entry.

1. Open **Books**, then **Journal entries**.
2. Select the posted entry number.
3. Review the original accounts and amounts.
4. Select **Reverse Entry**.
5. Enter **Reason (optional)** if needed, up to 500 characters.
6. Select **Reverse Entry** in the dialog.

![Reverse Entry dialog with the optional reason field](https://demo.qixcount.com/images/help/journal-reverse-dialog.webp)

## What happens next

QixCount opens the new posted reversal. Its reference starts with `REV-`, followed by the original reference. The original now shows **Reversed** and links to its **Reversal Entry**. The new entry links back through **Original Entry**. Their effects fall on their respective accounting dates.

Reversing a matched journal releases its bank match. Check and match the bank record again; an automatically matched record returns for review, while a reconciled record stays reconciled. A journal created by adding the bank record to the books stays linked as history. This release applies to corrections made from this change onward; matches on records reversed or voided earlier stay as they were.

If a corrected journal is needed, [create a new entry](https://demo.qixcount.com/help/accounts-and-journals/create-a-journal-entry) after reviewing the reversal.

## Nonprofit source transactions

These steps describe ordinary manual journals. Nonprofit journals linked to payments, gifts, grants, restrictions, invoices, or bills have source-specific correction checks. The action may direct you to the original document or require its reviewed undo process. Payment journals direct you to **Void Payment**; grant and restriction journals require their source review forms. Follow the message on that source record instead of creating an unrelated journal to bypass it.

Next, [check posting blocks](https://demo.qixcount.com/help/accounts-and-journals/why-a-journal-entry-is-locked) if the reversal cannot post.

## Good to know

The standalone journal screen uses **Reverse Entry** for this correction; it has no void action for a manual journal.

## Who can do this and what you need

Owners can reverse entries. Other active business users need **Reverse posted entries**, plus **View journal entries** to open the original. Standard access for an assigned accountant from an approved firm does not include reversing.

If **Journal entries** isn't in the sidebar, someone with settings access can turn on **Advanced accounting** in [Features](https://demo.qixcount.com/help/setup/features-and-presets).

The original must be posted, must not already be reversed, and must not itself be a reversal. A manual journal's reversal uses today's date and must pass posting checks for that date.