# Post a journal entry

Review a balanced draft and post it to the books with a journal entry number.

Canonical: https://demo.qixcount.com/help/accounts-and-journals/post-a-journal-entry

Who can do this: Owners, or people with *Post journal entries* and *View journal entries*

Where: Books, then Journal entries

You'll need: Advanced accounting turned on in Features; a draft with at least two saved lines, equal debits and credits, and a date open for posting

Posting moves a draft into the books. Its lines then count toward posted account balances, and QixCount assigns an entry number.

## Post the draft

> [!WARNING]
> Posting affects the books. You cannot edit or delete the posted entry from the journal screens. Corrections use a separate reversal.

1. Open **Books**, then **Journal entries**.
2. Select the draft's reference or **Draft** link.
3. Review **Entry Details** and **Journal Lines**.
4. Select **Post Entry**.
5. Confirm the posting.

![Saved draft journal with its lines and Post Entry action](https://demo.qixcount.com/images/help/journal-post-draft.webp)

## What happens next

The detail page shows **Posted**, the entry number, and **Posted At**. The entry number uses your journal prefix, the year of posting, and a sequence. Its accounting date remains the date you entered.

With **View chart of accounts** permission, open an account link in **Journal Lines** to review that account's activity. A posted original may offer **Reverse Entry** when you need a correction and have permission.

Next, [reverse an entry](https://demo.qixcount.com/help/accounts-and-journals/reverse-a-journal-entry) if a posted journal needs correction.

## Troubleshooting

If **Post Entry** is disabled, [check the posting blocks](https://demo.qixcount.com/help/accounts-and-journals/why-a-journal-entry-is-locked). For a Nonprofit draft whose funds are unbalanced, [preview and apply interfund offsets](https://demo.qixcount.com/help/accounts-and-journals/balance-funds-with-interfund-offsets) if you have access.

## Who can do this and what you need

Owners can post. Other active business users need **Post journal entries**, and **View journal entries** to open the draft. Assigned accountants from an approved firm have these permissions. Creating a draft and posting it are separate permissions; saving a draft does not submit an approval request from this screen.

If **Journal entries** isn't in the sidebar, someone with settings access can turn on **Advanced accounting** in [Features](https://demo.qixcount.com/help/setup/features-and-presets).

The draft must have at least two saved lines, equal debits and credits, and a date open for posting. A closed General fiscal year blocks posting even when monthly period rows are absent or open. Reopen the year before posting a correction. The business's backdating limit also applies. Nonprofit requires an accessible active or trial Nonprofit subscription, approved account mappings, an active Operating fund, and valid, balanced fund coding.